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Secretary II

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Position Details

Position Information

Recruitment/Posting Title Secretary II
Job Category Staff & Executive - Healthcare - Administrative Services
Department UBHC-P - Mom2Mom

Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC’s 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Secretary II for the Mom2Mom & Division of Child Protection and Permanency (DCP&P) Department at Rutgers, University Behavioral Health Care.

Under the direction of the Program Administrator, the Secretary II provides a wide variety of secretarial, administrative, and general office services to ensure the high quality of services provided. Exercises professional judgment in performance of services and maintains a demeanor complementary to the program.

•Provides secretarial assistance to the Program administrator, Mom2Mom and DCP&P Helpline staff members.
•Completes appropriate internal paperwork required by the office, UBHC, and the University.
•Maintains and updates spreadsheets for all staff members’ call assignments.
•Serves as a liaison between the office and other departments within the university system.
•Maintains appropriate inventory of office supplies; orders and follow ups and ensures maintenance of equipment is handled appropriately.
•Effectively contributes to and supports an environment that enhances the goals and objectives of UBHC.
•Understands and adheres to Rutgers’ compliance standards as they appear in RBHS’s Corporate Policy, Code of Conduct and Conflict of Interest Policy.

Position Status Full Time
Hours Per Week 35
Daily Work Shift Day
FLSA Nonexempt
Grade 1850
Position Salary
Annual Minimum Salary 21.240
Annual Mid Range Salary 21.740
Annual Maximum Salary 22.390
Standard Hours 35.00
Union Description Teamsters, Local 97
Payroll Designation PeopleSoft

Information about the benefits provided to Rutgers employees can be found at:

Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility PERS


Minimum Education and Experience

•Graduation from an accredited program in secretarial studies plus three (3) years of full-time secretarial experience.
•An additional year of experience is required in lieu of the secretarial program.
•College credits may be substituted on a year-for-year basis for secretarial experience (up to 60 credits or two years of secretarial experience).

Required Knowledge, Skills, and Abilities

•Must be proficient in Microsoft Office (i.e. Word, Outlook, PowerPoint, Excel, etc.).
•Familiarity with Adobe Reader(.pdf).

Preferred Qualifications

•Knowledge of PeopleSoft and procurement policies and procedures.

Equipment Utilized
Physical Demands and Work Environment
Special Conditions

•May be required to work evenings and weekends at various locations depending on office needs.

Posting Details

Posting Number 17ST3463
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Piscataway (RBHS)
Location Details

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter/Letter of Application