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Business Specialist

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Position Details

Position Information

Recruitment/Posting Title Business Specialist
Job Category Staff & Executive - Finance/Accounting/Purchasing
Department Dana Library - Nwk
Overview

The Rutgers University Libraries support and enrich the instructional, research, and public service missions of the University through the stewardship of scholarly information and the delivery of information services. The Libraries aspire to provide outstanding information resources and services that advance research and learning, support the University’s goal to be among the top public AAU institutions in the country, and serve as an essential information resource for the state and beyond.

The John Cotton Dana Library, referred to simply as the Dana Library, is the third largest library of Rutgers University and the main library on its Newark campus. The library collections focus on business, management, and nursing.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Business Specialist for The Dana Library. This position reports directly to the Director of the Dana Library and indirectly to the Director of Financial Planning and Business Operations for Rutgers University Libraries. The Business Specialist is responsible for assisting with fiscal functions related to the Dana Library and the Institute of Jazz Studies. Areas of support include procurement, payroll, expense management, cash handling, reconciling, and financial reporting. Responsibilities also include overseeing the day-to-day fiscal management of the Dana Library, coordinating facilities maintenance and projects, coordinating personnel processes as they relate to the budget, and other special projects, as assigned by the Director.

Among the key duties of this position are the following:
• Assists Director with budget development and maintenance for operational items, travel, material acquisitions and facilities.
• Maintains monthly financial reports for budget allocation, expenses, salary savings and reconciling of all fund sources for the Dana Library and Institute of Jazz Studies.
• Prepares project adjustments and journal entries as appropriate.
• Responsible for financial documents and reports that are accurate and compliant with established procedures.
• Makes suggestions to Library Director or Director of Financial Planning and Business Operations for procedural or operational changes as needed.
• Liaises with the Library Business Operations office to ensure compliance with all applicable policies, procedures and reporting requirements.
• Keeps Directors informed about financial matters.
• Prepares all unit requisitions and monitors invoices and payments.
• Works with vendors as necessary to complete appropriate documentation for purchases including quotes, service agreements, scope of work, etc.
• Coordinates expense reimbursements with Dana faculty and staff.
• Inputs all expense reports into online system for processing while ensuring that all appropriate documentation is included, that related policies are followed and that appropriate internal approvals have been captured.
• Receives cash and makes deposits.
• Assists with coordination of facilities projects.
• Monitors personnel matters for faculty, COLT, URA-AFT, student and hourly employees as it pertains to the Dana/IJS budget.

Position Status Full Time
Hours Per Week
Daily Work Shift Day
FLSA Nonexempt
Grade 05
Position Salary
Annual Minimum Salary 52557.000
Annual Mid Range Salary 65441.500
Annual Maximum Salary 78326.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Benefits

Information about the benefits provided to Rutgers employees can be found at: http://uhr.rutgers.edu/benefits/benefits-overview

Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Requires a bachelor’s degree in accounting, finance, business administration, or related field; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of general accounting principles and practices.
• Also requires a minimum of two years of relevant professional experience in a financial/accounting function, excellent communication skills, and computer literacy with advanced experience using EXCEL.

Required Knowledge, Skills, and Abilities

• Demonstrated experience in effective communication, working in a team environment and excellent customer service skills.
• Requires detailed knowledge and experience with related university policies and procedures and multiple fund types including state, unrestricted, grant and gift.

Preferred Qualifications

• Due to the complex fiscal nature of the Dana Libraries and Institute of Jazz Studies, five years of relevant professional experience in a financial/accounting function would be preferred for candidates considered for this role.
• Strongly prefer experience in purchasing, human resource and payroll systems.

Equipment Utilized

• Personal computer, Windows 10, Word, Excel, Access, Powerpoint, fax machine, photocopier/scanner, desktop publishing software; Oracle Fusion, Peoplesoft, Cornerstone, etc.

Physical Demands and Work Environment

• This position requires attention to detail and the ability to multi-task in a fast paced environment accompanied with the challenge of constant interruptions.
• Must be able to handle interpersonal interactions professionally, patiently and tactfully, accompanied with a “can do” attitude.

Special Conditions

Posting Details

Posting Number 17ST3333
Posting Open Date 09/30/2017
Special Instructions to Applicants
Regional Campus Rutgers University-Newark
Home Location Campus Rutgers University-Newark
Location Details Dana Library

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
  3. List of References
Optional Documents