UCHC Secretary III

Position Details

Position Information

Recruitment/Posting Title UCHC Secretary III
Job Category Staff & Executive - Administrative & Support
Department UCHC-Ph-Bayside State Prison

University Correctional Health Care (UCHC), operating within Rutgers, The State University of New Jersey, is dedicated to excellence in providing physical, mental health, dental and sex offender treatment services to those involved in the criminal and juvenile justice systems in New Jersey. UCHC operates with a total budget of $150 million and approximately 1,100 staff serving roughly 20,500 inmates in twelve adult correctional facilities, 400 residents in fourteen JJC locations, and 1,000 individuals in ten state parole board offices.

We are committed to being a leader in the delivery of effective, compassionate and accessible care informed by research within correctional environments.

We Care. We Teach. We Heal. We Improve.

Rutgers, The State University of New Jersey, is a leading national research university and the state of New Jersey’s preeminent, comprehensive public institution of higher education. Established in 1766 and celebrating a milestone 250th anniversary in 2016, the university is the eighth oldest higher education institution in the United States. More than 67,000 students and 22,000 faculty and staff learn, work, and serve the public at Rutgers locations across New Jersey and around the world.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Secretary III, within Rutgers University Correctional Health Care at Bayside State Prison, located in Leesburg, New Jersey. The Secretary III position provides secretarial and general office services to the Regional and Department Nurse managers and staff of the Adult Health Care program.

  • Uses computer software skills to prepare reports, charts, tables and forms.
  • Maintains sign-in sheets and logs.
  • Navigates various internet based systems for procurement.
  • Assists with performance improvement measures including program performance processes.
  • Is mature and discrete in handling patient-sensitive information, and possesses excellent written and oral communication skills as the position duties require interaction with a variety of employees, university staff, clients and external entities.
  • Maintains an accurate data and filing system to meet the needs of the Unit.
  • Contributes to and supports goals and objectives of the Department of Corrections, UCHC and UBHC.
  • Handles telephone calls in a professional and helpful manner, providing routine information, as requested.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
FLSA Nonexempt
Grade 1700
Position Salary
Annual Minimum Salary 19.03
Annual Mid Range Salary 19.53
Annual Maximum Salary 20.12
Standard Hours 40.00
Union Description Teamsters, Local 97
Payroll Designation Banner

Information about the benefits provided to Rutgers employees can be found at: http://uhr.rutgers.edu/benefits/benefits-overview

Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility PERS


Minimum Education and Experience
  • Graduation from an accredited program in secretarial studies plus two (2) years of full-time secretarial experience.
  • An additional year of experience is required in lieu of the secretarial program.

College credits may be substituted on a year-for-year basis for secretarial experience. A maximum of sixty (60) credits or two (2) years may be substituted for two (2) years of secretarial experience.

Required Knowledge, Skills, and Abilities
  • Excellent writing, organizational and communication skills.
  • Computer and word processing skills are essential, specifically with Microsoft Word for Windows, PowerPoint, and Excel.
  • May be required to work evening and weekends at various locations depending on office needs.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment

PHYSICAL DEMANDS: Typing, ability to work at varying computer workstations provided by the Department of Corrections in shared office environments, ability to speak clearly and write proficiently is essential, extensive reading required, extended sitting is required, ability to move from unit to unit within correctional facilities, frequently walks, bends, stretches, pushes and pulls, intermittent physical exertion when performing job activities, manual dexterity and mobility for charting, lifting of up to 50 pounds, hearing and sight are essential, may be required to travel within the state, ability to implement Universal Precautions and Safety Precautions.

WORK ENVIRONMENT: A generally crisis oriented, secure environment working with inmates, some who exhibit aggressive, threatening behavior. Individual must exhibit flexibility to work in a variety of settings. Entering and movement within the facility will be controlled by Correctional Officers.

Special Conditions
  • Must be approved by the Department of Corrections (DOC) and adhere to all DOC requirements. Employees will be subject to, and must comply with, all security regulations and procedures of New Jersey DOC and the assigned facility(ies) including, but not limited to sign in logs or electronic time clocks, searches of person and property, etc. Violations of NJ DOC’s and/or being banned by the DOC to work in a New Jersey DOC facility are grounds for a disciplinary action and potential termination.
  • Must have valid driver’s license and possess own vehicle or alternative means of transportation from one site to another.

Posting Details

Posting Number 17ST3136
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Off Campus
Location Details Bayside State Prison, Leesburg, New Jersey

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How many years of administrative/secretarial experience do you have?
    • 0-1
    • 2-4
    • 5-8
    • 8+
  2. * Do you have a valid driver's license?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter/Letter of Application