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Program Coordinator II

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Position Details

Position Information

Recruitment/Posting Title Program Coordinator II
Job Category Staff & Executive - Education and Training
Department School of Social Work

The Institute for Families (IFF) was established within the Rutgers School of Social Work to support and strengthen individuals, families, and communities by building the capacity of human service professionals and organizations. Consistent with this vision, the Office of Child Welfare Workforce Advancement (OCWWA) within IFF, is committed to educating and supporting the professionals caring for New Jersey’s most vulnerable children, youth and families while advancing the knowledge and skills of professionals and organizations who care for them. OCWWA’s projects include The New Jersey Child Welfare Training Partnership (NJCWTP), the Adoption Certificate Program, and Grow NJ Kids (GNJK) Training Services. The education, training, technical assistance, and evaluation provided through OCWWA disseminates knowledge about best practices for child-serving professionals and develops skills focused on keeping children, youth and the adults caring for them safe, healthy, and focused on long-term well-being.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Program Coordinator II to provide support to The Institute for Families (IFF) within the Rutgers School of Social Work(SSW). This position is responsible for the coordination of activities for a project that develops, delivers, and evaluates educational events and training courses via online or in-person education. The Program Coordinator II has a key role in managing multiple facets of training delivery, assuming primary responsibility for scheduling classes and online sessions, identifying host sites, communicating with vendors or facilitators, and preparing registration mechanisms. Among the key duties of this position are the following:

• Interfaces with full-time staff and independent consultants to schedule in-person or online trainings and learning events, identify host venues, coordinate logistics, prepare class materials.
• Provides administrative support to prepare registration mechanisms and offers technical assistance to registrants as they complete enrollment requirements.
• Prepares educational materials, rosters, evaluations tools and other documents necessary to support facilitators and participants according to the unique needs and timeline for the online or in-person learning session.
• Ensures that all materials are available online or delivered according to the timelines defined for each learning event.
• Attends learning events and classes to provide deliver educational materials and provide onsite support to facilitators and learners.
• Oversees receipt of all post-training attendance and evaluations tools and ensure that they are appropriately processed, documented and filed according to program guidelines.
• Represents at meetings and events to deliver support and education that is congruent with the mission of the Institute for Families.
• Completes other task and duties while representing the program, office/division and IFF with highest level of professionalism and teamwork in dealings with program participants, agencies, SSW and the public.

Position Status Full Time
Hours Per Week
Daily Work Shift
FLSA Nonexempt
Grade 03
Position Salary
Annual Minimum Salary 40026.00
Annual Mid Range Salary 49768.50
Annual Maximum Salary 59511.00
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft

Information about the benefits provided to Rutgers employees can be found at:

Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience

• Requires a bachelor’s degree in or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of early childhood education.

Required Knowledge, Skills, and Abilities

• Must possess exceptional organizational and communication skills, advanced computer literacy.
• Ability to work collaboratively within a fast-paced team required.
• Must have a clear understanding of administration, record-keeping, and Microsoft Office programs with the ability to be detail oriented while managing multiple diverse tasks and assignments.
• Requires an understanding of work of the caregivers of very young children in New Jersey and be able to apply this understanding to his/her responsibilities and professional relationship. This requirement is necessary because it is directly related to how the Coordinator works with community agencies and early care centers, office staff, the preparation of course content, and the assignment of trainers who facilitate knowledge in the classroom.

Preferred Qualifications
Equipment Utilized

• Requires fluency in Microsoft Word/Excel/PowerPoint/Outlook. Xerox, fax machines, and an online learning management system managed by the funder.
• Requires utilization of a cell phone to be available to trainers and local office staff as required by the services delivered.

Physical Demands and Work Environment

• General office environment including light lifting up to 40 lbs. Valid U.S. driver’s license and car to use for work-related pick-ups, etc. Travel through the State of New Jersey at times.

Special Conditions

Posting Details

Posting Number 17ST2914
Posting Open Date 08/12/2017
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Off Campus
Location Details

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * What is the highest level of education you have completed?
    • High School Diploma/GED
    • Associate's Degree
    • Bachelor's Degree
    • Master's Degree
    • Ph.D.
  2. * How many years of experience coordinating events or trainings?
    • 0
    • 1-5
    • 5+
  3. * What is your preferred work site?
    • Parsippany
    • Princeton
    • New Brunswick

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents
  1. List of References