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Associate Controller for Payroll Services

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Position Details

Position Information

Recruitment/Posting Title Associate Controller for Payroll Services
Job Category Staff & Executive - Finance/Accounting/Purchasing
Department Controller - Payroll Services

Payroll Services is responsible for the accurate preparation, disbursement, and accounting for wages and benefits per year for the University’s approximately 31,000 salaried and hourly employees.
Payroll Services is also responsible for preparing payroll-related tax filings (W2, 1042s, 941, etc.), remittance of tax withholdings to government entities, remittance of garnishments to appropriate agencies, remittance of benefits withholdings and University benefits payments to vendors, and billing and collection of miscellaneous pay and benefit receivables. Other responsibilities include wage and employment verifications, commitment accounting, financial reporting and central Payroll/Benefits records management.

Additional information about Payroll Services is located here:

Posting Summary

Rutgers, The State University of New Jersey is seeking an Associate Controller for Payroll Services. This positions reports to the Associate Vice President and University Controller and supervises a staff of 25 professionals.

The Associate Controller for Payroll Services is a senior executive position and a key member of the University Controller’s leadership team.

Specific responsibilities are as follows:
• Ensures payment of compensation to all University employees and employees of related entities.
• Calculates mandatory and optional tax, benefits and other withholdings.
• Records and reconciles associated compensation and tax liabilities and expenses in the general ledger and manage commitment accounting activities.
• Oversees payment of withholdings and associated payroll liabilities to taxing authorities, government agencies, benefits providers, and others.
• Ensures compliance with applicable federal, state, and local regulations, including record retention requirements.
• Increases effectiveness to decrease transaction costs, transaction cycle times, transaction errors, taxing and regulatory authority penalties and interest, and increase internal and external client satisfaction.
• Manages tax filing and reporting; evaluate and determine tax treaty benefits for non-resident alien employees and non-resident independent contractors; prepare and submit payroll-related tax filings (W2, 1042s, 941, etc.).
• Develops, implements and monitors customer service and communications program that includes standards, measurement against standards and analysis of patterns of customer inquiries and resolution times for continuous process and communications improvement.
• Organizes and analyzes data to identify trends and irregularities in transactions processed and wages, benefits, and taxes paid; make recommendations for service enhancements and/or problem resolution.

Position Status Full Time
Hours Per Week
Daily Work Shift
FLSA Exempt
Grade 10
Position Salary
Annual Minimum Salary 111009.000
Annual Mid Range Salary 140507.000
Annual Maximum Salary 170005.000
Standard Hours 37.50
Union Description Admin Assembly (MPSC)
Payroll Designation PeopleSoft

Information about the benefits provided to Rutgers employees can be found at:

Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience

• Bachelor’s degree in accounting, finance, business administration, or related field.
• At least ten years of related professional experience in a financial/accounting function in a leadership or managerial role of increasing responsibility

Required Knowledge, Skills, and Abilities

• Knowledge and understanding of relevant DOL, IRS, and other regulations as well as process management, improvement techniques, and project management skills are required
• Skills in planning and organizing, integrating information, making decisions, and attaining results
• Excellent communication skills and computer literacy and ability to effectively communicate with senior University leadership
• The University is undergoing a business process review of human resources and payroll services in anticipation of moving these services to Oracle’s cloud-based Human Capital Management (HCM) platform. The successful candidate will have the leadership and strategic planning skills to move the Payroll Services organization from the current PeopleSoft system to the Oracle HCM platform. This transition will require the next Associate Controller to overhaul and strengthen core internal controls, business processes and manage the staff to effect the transition.
•In addition, the University’s Finance and Administration Division is moving ahead with a set of strategic priorities that embody a culture of customer service and focus on developing partnerships in support of the University’s academic and research mission.
• The successful candidate will have strong leadership skills to instill a customer focus and the capacity to build effective teams to provide the highest level of service to the University.

Preferred Qualifications

• A CPA and payroll accounting experience within a university setting are strongly preferred.

Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number 17ST2968
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Busch (RU-New Brunswick)
Location Details

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How many years of accounting/finances experience do you have?
    • 0-4
    • 5-9
    • 10+
  2. * Do you have a Bachelor's degree or higher in accounting, business administration, or finance?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
  3. List of References
Optional Documents