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Department Administrator Supervisor

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Position Details

Position Information

Recruitment/Posting Title Department Administrator Supervisor
Job Category Staff & Executive - Administrative & Support
Department Engn - Industrial Engineering

Rutgers, The State University of New Jersey, is a leading national research university and the state of New Jersey’s preeminent, comprehensive public institution of higher education. Established in 1766 and celebrating a milestone 250th anniversary in 2016, the university is the eighth oldest higher education institution in the United States. More than 67,000 students and 22,000 faculty and staff learn, work, and serve the public at Rutgers locations across New Jersey and around the world.
Rutgers Chemical and Biochemical Engineering program combines classroom and laboratory learning with research and many opportunities for innovative, practical training. Internships give students the opportunity to gain work experience in industry and to begin to make professional networking connections.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Department Administrator Supervisor for Rutgers Industrial and Systems Engineering. This position provides overall administrative and financial management and supervision of the daily operations and performance of the department, and has management oversight of its related research centers. Among the key duties of this position are the following:

• Serves as principal departmental liaison for facilities, personnel, and business and financial matters with the School of Engineering Dean’s Office, other university offices, and external stakeholders such as department’s corporate/ industrial associates and advisory board members.
• Supervises all business operations and business processes for the unit; develops plans for, restructures and implements processes for improved service and efficiency that are based on established or developed benchmarks, an accurate understanding and interpretation of university policies, and department demands.
• Manages all fiscal and budgetary aspects of department operations, prepares the annual department operating budget, and develops and implements revenue and spending plans for all department and center resources; these resources include unrestricted funds as well as research, gift and other restricted funding.
• Supports faculty pre-award research activities, especially in the development of budgeting and personnel plans, and monitors post award activity, in particular cost share agreements and effort reporting.
• Assists with short and long term strategic planning including preparation of statistical and other data to inform planning decisions, analysis of activities to ensure consistency with strategic goals, communication with external stakeholders, including industrial partners and corporate representatives, as directed by the chair, coordination and participation in planning meetings and activities.
• Supervises staff who support research faculty of affiliated centers, and works closely with the Department Chair, faculty and Dean’s Office on programs to encourage and support faculty research activity.
• Works closely with the Office of Engineering Research on post award activities for faculty and with staff in the Office of the VP Research as necessary.

Position Status Full Time
Hours Per Week
Daily Work Shift
FLSA Exempt
Grade 05
Position Salary
Annual Minimum Salary 55188.000
Annual Mid Range Salary 69854.500
Annual Maximum Salary 84521.000
Standard Hours 37.50
Union Description Admin Assembly (MPSC)
Payroll Designation PeopleSoft

Information about the benefits provided to Rutgers employees can be found at:

Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience

• Requires a minimum of a bachelor’s degree in accounting, finance, business administration, or related field; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of general accounting principles and practices, office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing.
• Also requires a minimum of two years of relevant professional experience in a financial/accounting/business function and managerial/supervisory experience.

Required Knowledge, Skills, and Abilities

• Requires excellent communication skills, and computer literacy.

Preferred Qualifications

• An MBA and a degree in an engineering or engineering technology discipline is strongly preferred.

Equipment Utilized

• Microsoft Office, database and statistical applications, RIAS, HCM, Discover, ARS and other Rutgers applications as needed.

Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number 17ST2958
Posting Open Date 08/09/2017
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Busch (RU-New Brunswick)
Location Details

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have experience with Rutgers Financial System?

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents
  1. List of References