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Secretary III

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Position Details

Position Information

Recruitment/Posting Title Secretary III
Job Category Staff & Executive - Administrative & Support
Department UBHC-Brief-Cop to Cop Program

Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC’s 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Secretary III for the Cop2Cop Call Center at Rutgers, University Behavioral Health Care.

Under the direction of the Program Administrator and Supervising Mental Health Specialist, provides a wide variety of secretarial, administrative and general office services to ensure that the quality of services rendered is acceptable. Exercises professional judgment in performance of services and maintain a demeanor complimentary to the program.

• Provides secretarial assistance to the Program Administrator and Cop2Cop staff members.
• Receives and assists visitors.
• Handles telephone calls in a professional and helpful manner.
• Completes appropriate internal paperwork required by the office, UBHC, and the University.
• Maintains an accurate filing system to meet the needs of the Unit.
• Maintains office supplies and equipment necessary for efficient functioning of the office.
• Serves as a liaison between the office and other departments within the University system.
• Attends and/or coordinates meetings and conferences relevant to programs.
• Performs other related duties as assigned.

Position Status Full Time
Hours Per Week
Daily Work Shift Day
FLSA Nonexempt
Grade 1700
Position Salary
Annual Minimum Salary 19.470
Annual Mid Range Salary 19.970
Annual Maximum Salary 20.570
Standard Hours 35.00
Union Description Teamsters, Local 97
Payroll Designation PeopleSoft

Information about the benefits provided to Rutgers employees can be found at:

Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility PERS


Minimum Education and Experience

• Requires graduation from an accredited program in secretarial studies plus two years of full-time secretarial experience.
• An additional year of experience is required in lieu of the secretarial program.
• College credits may be substituted on a year-for-year basis for secretarial experience.
• A maximum of sixty credits or two years may be substituted for two years of secretarial experience.

Required Knowledge, Skills, and Abilities

• Must be proficient in Microsoft Office (Word, Excel, and PowerPoint).

Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

• May be required to work evenings and weekends at various locations depending on office needs.

Posting Details

Posting Number 17ST2955
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Piscataway (RBHS)
Location Details

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Did you graduate from an accredited program in secretarial studies?
    • Yes
    • No
  2. * Do you have at least two years of full-time secretarial experience?
    • Yes
    • No
  3. * Are you available to work evenings and weekends if needed?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter/Letter of Application