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Business Specialist - Grants

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Position Details

Position Information

Recruitment/Posting Title Business Specialist - Grants
Job Category Staff & Executive - Finance/Accounting/Purchasing
Department SEBS-Continuing Prof Education

The Office of Continuing Professional Education has become a nationwide leader in providing quality outreach and public service programs. By working closely with the School of Environmental & Biological Sciences, the New Jersey Agricultural Experiment Station (NJAES) and Rutgers Cooperative Extension (RCE), university faculty and staff, private industry and local, regional, and nationwide organizations, we have attracted a team of dedicated instructors who consistently exceed our customers’ expectations. We strive to make quality and customer service the hallmark of our programs.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Business Specialist – Grants for The Office of Continuing Professional Education. This position reports to the Business Manager of SEBS-NJAES Office of Continuing Professional Education (OCPE), this grant-funded position provides accounting services for sponsored programs including preparing pre-award budgets, project expense forecasts, account reconciliations, post-award close-outs and grant administration. Among the key duties of this position are the following:

• Provides overall administrative management and coordination of purchasing, personnel, effort reporting and policy interpretation within a complex university unit.
• Analyzes and reviews financial data, prepares financial statements and reports for both internal and external purposes.
• Resolves a diverse range of problems consistent with an understanding of mission, vision, role, and goals of the business unit and consistent with a comprehensive understanding of accounting in accordance with Generally Accepted Accounting Principles (GAAP), applicable regulations, and university policies and procedures.
• Interprets, communicates, and implements policies and practices to meet the needs of a diverse client population.
• Works independently, with broadly defined work objectives, and limited review of overall results.
• Performs professional work requiring specialized to general knowledge in the field of grant accounting/finance, and a solid understanding and application of concepts, theories, principles, practices, regulations, terminology, and applied bases in area of specialization.
• Completes other work as assigned consistent with an understanding of the mission, vision, role and goals of OCPE, NJAES, and the land grant mission of Rutgers University.
• Coordinates purchasing, personnel, and policy guidelines within university and sponsored programs. Assist with budget proposals and modifications.
• Prepares pre-award budgets to meet sponsor-RFP and university guidelines, project expense forecasts, account reconciliations, post-award close-outs.
• Maintains familiarity with university, grants management and accounting principles, and makes recommendations for unit policies and practices consistent with the expectations of grant funders, the university and various stakeholders.
• Ensure all business transactions are reasonable, appropriate and necessary. Able to problem solve with an understanding of mission, vision, role, and goals of the business unit.
• Initiates and responds to specific requests for information from various university departments such as Grant Accounting, Office of Research and Sponsored Programs, SEBS Business Office, university payroll as well as funders and partner organizations.
• Provides appropriate adjustments, modifications and corrective action. Interprets, communicates, and implements policies and practices to meet the needs of a diverse client population.

Position Status Full Time
Hours Per Week
Daily Work Shift Day
FLSA Exempt
Grade 05
Position Salary
Annual Minimum Salary 52557.000
Annual Mid Range Salary 65441.500
Annual Maximum Salary 78326.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft

Information about the benefits provided to Rutgers employees can be found at:

Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience

• Requires a bachelor’s degree from an accredited institution in accounting, finance, business administration, or related field; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of grant accounting principles and practices.
• Also requires a minimum of two years of relevant professional experience in non-profit grant and contract administration, excellent communication skills, and computer literacy.

Required Knowledge, Skills, and Abilities

• Requires a valid driver’s license and successful completion of the university’s defensive driving program upon hiring.
• Must agree to a criminal background check.

Preferred Qualifications

• Preferred experience in a higher education setting

Equipment Utilized

• All Microsoft Office applications including Word, Excel, Access, PowerPoint, Visio, and Project.

Physical Demands and Work Environment

• Travel to offsite meetings is required (Rutgers does not control the accessibility of non-Rutgers locations, but the majority of meeting sites are at University and State / County / Local government buildings that offer access ramps, elevators, etc. to assist those with mobility limitations).
• No specific dress code is defined, but this position is expected to dress professionally for meetings with internal and external clients.
• This position may occasionally be required to work outside of normal business hours to manage response to mission-critical, time-sensitive issues.
• Ability to lift 40 lbs.
• Ability to multi-task and perform detailed work with accuracy in a fast-pace, high-pressure environment prone to interruptions.

Special Conditions

Posting Details

Posting Number 17ST2619
Posting Open Date 07/12/2017
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Cook (RU-New Brunswick)
Location Details

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents