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Administrative Analyst IV

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Position Details

Position Information

Recruitment/Posting Title Administrative Analyst IV
Job Category Staff & Executive - Education and Training
Department NJMS-Office of Education-Student

New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating universitywide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers New Jersey Medical School is seeking an Administrative Analyst IV for the Office of Education – Dean’s Office. The primary purpose of the Administrative Analyst IV is to create and administer systems to support the Assistant Dean for Basic Sciences and Faculty Development and Program Administrator of the Office of Education. Responsible for compiling, analyzing, and presenting quantitative and qualitative data in various formats.

• Assists the Assistant Dean in coordinating and facilitating Office of Education activities related to the administering of the academic curriculum and faculty development programs.
• Prepares comprehensive reports, presentations, and official correspondence on behalf of the Assistant Dean and the course directors.
• Manages notifications to committee members of all scheduled meeting dates, attends and takes minutes of all meetings.
• Maintains departmental files in an organized and efficient manner; responsible for efficient file retrieval of information.
• Develops, updates, and maintains the Education Management System or other web-based course(s).
• Provides course support including managing educational platform MOODLE to set up schedules, quizzes, and grading.

Position Status Full Time
Hours Per Week
Daily Work Shift Day
FLSA Exempt
Grade 19S
Position Salary
Annual Minimum Salary 44791.000
Annual Mid Range Salary 53987.500
Annual Maximum Salary 63184.000
Standard Hours 37.50
Union Description HPAE, Local 5094
Payroll Designation PeopleSoft

Information about the benefits provided to Rutgers employees can be found at:

Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience

• Bachelor’s Degree required.
• Minimum of two years experience performing related tasks in a college/university environment.

Required Knowledge, Skills, and Abilities

• Comprehensive knowledge of state and federal laws affecting students, institutional record requirements, and knowledge of accreditation standards required.
• Must demonstrate a high level of customer service and interpersonal skills, attention to detail, and organizational and problem-solving skills.
• Ability to maintain a high level of discretion and confidentiality.
• Ability to perform job duties with very minimal supervision, effectively prioritize work, multi-task, operate with a sense of urgency, and adjust to changing workloads and deadlines.
• Capacity to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Must be able to write business reports, business correspondence, and procedure manuals.
• Ability to present information and respond to questions from diverse groups of staff, faculty, students, and the general public.

Preferred Qualifications
Equipment Utilized

• Must possess above average proficiency with MS Office products, including Access; working knowledge of electronic databases.

Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number 17ST2466
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Newark (RBHS)
Location Details

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents