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Coordinator - Shipping and Receiving

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Position Details

Position Information

Recruitment/Posting Title Coordinator - Shipping and Receiving
Job Category Staff & Executive - Libraries
Department Rsrch & Instruct Svc-Libraries

Rutgers, The State University of New Jersey, is a leading national research university and the state of New Jersey’s preeminent, comprehensive public institution of higher education. Established in 1766 and celebrating a milestone 250th anniversary in 2016, the university is the eighth oldest higher education institution in the United States. More than 67,000 students and 22,000 faculty and staff learn, work, and serve the public at Rutgers locations across New Jersey and around the world.

Rutgers University–New Brunswick took root nearly 250 years ago. We are the state’s most comprehensive intellectual resource—the flagship campus of Rutgers, The State University of New Jersey, as designated by the Association of American Universities. We are the region’s most high-profile public research institution and a leading national research center with a global impact.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Coordinator – Shipping and Receiving to report to Head of Access and Delivery Services, within the New Brunswick Libraries Shipping and Receiving Department. This position is responsible for administering activities including managing and supervising the staff of the department and recommending policy modifications, equipment purchases, vendor changes, etc. to the Department Head. The unit handles local delivery of materials requested by Rutgers students, faculty, and staff to their campus libraries, and state, national, and international delivery of interlibrary loan materials to Rutgers resource sharing partner libraries. Among the key duties of this position are the following:

• Plans, organizes, and manages material delivery among all Rutgers University library units throughout New Jersey, mail service to and from the University postal facility, and deliveries to the US Post Office in Piscataway and New Brunswick and other common carrier delivery services.
• Schedules and develops delivery procedures.
• Coordinates and monitors courier service among the library units and offices in New Brunswick.
• Supervises 2 full time (COLT) employees and 2 part time employees directly involved with the Materials Delivery Service.
• Oversees and coordinates staff performing related tasks such as minor repairs, installation of office equipment and furniture, or other maintenance tasks in support of University Libraries service goals.
• Exchanges mail with Campus Mail and couriers from Newark and Camden on a daily basis.
• Monitors mailroom supplies, including postage meter funds, packing materials, general office supplies; provides Dana, Smith, and Robeson libraries with some packing supplies; reorrdders or requests funds as needed.
• Sorts and delivers incoming UPS, FedEx, and other mail within New Brunswick libraries.
• Updates libraries if there are any changes to the daily delivery schedule.
• Other duties and tasks as assigned.

Position Status Full Time
Hours Per Week
Daily Work Shift Day
FLSA Nonexempt
Grade 03
Position Salary
Annual Minimum Salary 40026.000
Annual Mid Range Salary 49768.500
Annual Maximum Salary 59511.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft

Information about the benefits provided to Rutgers employees can be found at:

Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience

• Bachelor’s degree in library, library-related, clerical or related field, or an equivalent combination of education and/or experience.

Required Knowledge, Skills, and Abilities

• Must have valid NJ driver’s license and minimum two years driving experience.
• Will be required to complete Rutgers Defensive Driving course

Preferred Qualifications

• Knowledge of UPS, USPS, and other online shipping portals preferred
• Five years of mail room and/or library experience
• Two years of supervisory experience

Equipment Utilized

• Drives a van; loads, unloads, and delivers with assorted carts and dollies
• Operates computers, printers, and scales
• Uses Microsoft Office Suite (Word, Excel, Outlook email) and other programs for writing, communicating, tracking, gathering statistics, printing labels, etc.
• Uses online portals for mailing services

Physical Demands and Work Environment

Must be able to
• lift and carry packages up to 50 lbs
• Push carts and dollies
• Drive vehicles

Special Conditions

Posting Details

Posting Number 17ST2165
Posting Open Date 05/19/2017
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus College Ave (RU-New Brunswick)
Location Details

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have experience with directing unionized staff? If so, How many years?

    (Open Ended Question)

  2. * Do you have prior experience working in a mail/shipping environment? If so, How many years?

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
  3. List of References
Optional Documents