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Department Administrator

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Position Details

Position Information

Recruitment/Posting Title Department Administrator
Job Category Staff & Executive - Administrative & Support
Department Business & Admin Services

Rutgers, The State University of New Jersey, is a leading national research university and the state of New Jersey’s preeminent, comprehensive public institution of higher education. Established in 1766 and celebrating a milestone 250th anniversary in 2016, the university is the eighth oldest higher education institution in the United States. More than 67,000 students and 22,000 faculty and staff learn, work, and serve the public at Rutgers locations across New Jersey and around the world.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Department Administrator for the Office of Identity Management Services. This position reports to the Director of Identity and Access Management (IAM), the IAM Department Administrator will provide administrative support for the Director and the IAM management team, who provide business service solutions for the entire Rutgers (RU) community- university wide. The Department Administrator will facilitate and coordinate the data gathering for required reporting from the IAM areas. This includes status reports, financial/budget, operational, and other required reporting. Among the key duties are the following:

• Works closely with the IAM Director on website content updates, marketing materials and general communication efforts.
• Ensures timely, effective communication across teams as well.
• Works with business owners, internal IT team, product and consulting vendors.
• Manages the day-to-day office operations and procedures for the Office of the Director.
• Provides executive administrative support and communications for the Director.
• Assists in overseeing that the IAM Strategic Plan is addressed.
• Facilitates developing and implementation of office policies and initiatives.
• Coordinates with IAM leadership and senior staff in developing and assigning tasks and in maintaining reminders and lists of action items for follow up.
• Creates informational materials; provides general unit supporting research, analysis, and proposal data; prepares, processes, and controls records, statistics, reports, and documents; and/or performs some fiscal support functions.

Position Status Full Time
Hours Per Week
Daily Work Shift
FLSA Exempt
Grade 05
Position Salary
Annual Minimum Salary 52557.000
Annual Mid Range Salary 65441.500
Annual Maximum Salary 78326.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft

Information about the benefits provided to Rutgers employees can be found at:

Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience

• Requires a bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices.
• Also requires a minimum of two years relevant experience in an administrative function.

Required Knowledge, Skills, and Abilities

• The individual in this role must be able to function effectively with a high degree of independence and minimal direct supervision.

Preferred Qualifications

• Excellent communication and data management skills, and computer literacy (Microsoft Office and knowledge of WordPress).
• Preferred applicable experience within Higher Education

Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number 17ST1899
Posting Open Date 04/21/2017
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Livingston (RU-New Brunswick)
Location Details 7 Kilmer Road – Rutgers Record Retention Facility

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter/Letter of Application
  2. List of References