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Management Assistant

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Position Details

Position Information

Recruitment/Posting Title Management Assistant
Job Category Staff & Executive - Administrative & Support - General

New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating universitywide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Management Assistant (Confidential) for the Administration Department of University Behavioral Healthcare.

Performs a wide variety of administrative support for University Behavioral Health Care’s Administrative Office; has administrative responsibility for handling fiscal matters and purchasing; serves as a liaison with other departments within UBHC and Rutgers.

• Exercises discretion and judgment; handles administrative matters that are significant. Interprets policies and procedures.
• Maintains or oversees the departmental calendars. Handles travel and conference arrangements.
• Responsible for the timely follow-up and resolution of problems and questions.
• Composes business correspondence; creates and maintains databases and spreadsheets as required.
• Expedites and coordinates services such as maintenance, repairs, office supplies, equipment, and mail.
• Provides support in conjunction with relevant meetings. Initiates clear and concise correspondence, minutes and reports which are free of typographical and grammatical errors.
• Ensures that expenditures are in accordance with the allocation of funds; submits conclusions and recommendations to supervisor. Responsible for purchase orders and expense reimbursement.
• Handles telephones and assists callers, patients and visitors in a professional and courteous manner.
• Oversees the maintenance of department records and ensures that files and recordkeeping systems meet the needs of the department.
• Performs other related duties as assigned.

Position Status Full Time
Hours Per Week 37.5
Daily Work Shift
FLSA Exempt
Grade 20S
Position Salary
Annual Minimum Salary 47563.000
Annual Mid Range Salary 57433.000
Annual Maximum Salary 67303.000
Standard Hours 37.50
Union Description Non-Union
Payroll Designation PeopleSoft

Information about the benefits provided to Rutgers employees can be found at:

Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience

Bachelor’s Degree in Business Administration or a related field plus one (1) year of professional level experience in a government agency, university setting or large business office. Equivalent education, experience and/or training may be substituted for the degree requirement.

Required Knowledge, Skills, and Abilities

Demonstrated ability to plan and organize projects required. Must be a self-starter with excellent communication and organizational skills. Microsoft Office (Word & Excel) experience required.

Preferred Qualifications

Demonstrated knowledge of Marketplace, PeopleSoft and procurement policies and procedures preferred.

Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Valid driver’s license.

Posting Details

Posting Number 17ST1662
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Piscataway (RBHS)
Location Details

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter/Letter of Application